Internship Confirmation Letter

Here are the steps to write an internship confirmation letter:

1. Start with a formal greeting: Address the intern by name and start the letter with a traditional greeting, such as “Dear [Intern’s Name],”
2. Confirm the internship position: State the internship position the intern has been accepted for and congratulate them on securing it.
3. Mention the start and end date: Mention the start and end dates of the internship program.
4. Outline the internship details: Provide a brief overview of what the internship entails, including the department or team the intern will be working with and the tasks they will be assigned.
5. Explain the expectations: Outline the expectations and responsibilities of the intern, such as arriving on time, dressing appropriately, completing tasks promptly, and maintaining a professional demeanor.
6. Provide compensation information: Specify the compensation details for the internship, such as hourly pay, stipend, or any other benefits that may be applicable.
7. Request Confirmation: Request confirmation of the acceptance of the internship offer by asking the intern to sign and return a copy of the letter.
8. End with a formal closing: End the letter with a proper conclusion, such as “Sincerely,” followed by your name and company name.
9. Include contact information: Provide your contact information in case the intern has any questions or concerns.
10. Proofread the letter: Before sending the confirmation letter, proofread it carefully to ensure no grammatical errors or typos.

Here is a sample format for an internship confirmation letter:

TEMPLATE

[Your Name]
[Your Company]
[Address]
[City, State Zip Code]
[Phone Number]
[Email]

[Date]
[Intern’s Name]
[Address]
[City, State Zip Code]
[Email]

Subject: “Confirmation of Internship Placement at [Company Name]: [Intern Name]”

Dear [Intern’s Name],

I am delighted to confirm your acceptance of the [Your Company] internship position. We were impressed with your qualifications, skills, and passion during the interview and believe you will be an excellent addition to our team.

Your internship will start on [Start Date] and end on [End Date]. During this period, you will work with our [Department/Team] under the supervision of [Supervisor’s Name].

As an intern, you must abide by the company’s rules and regulations and always maintain a high standard of professionalism. You will be expected to arrive on time, dress appropriately, complete your assigned tasks promptly, and be willing to learn and grow in your role.

Your compensation for this internship will be [Stipend/ Hourly Pay/ Unpaid]. We will provide the necessary equipment, tools, and resources to perform your job effectively.

Please confirm your acceptance of this internship offer by signing and returning a copy of this letter. We look forward to you joining us as an intern at [Your Company].

Sincerely,

[Your Name]
[Your Company]