Sample Response Letter (Email Reply) to Interview Call Invitation
I am writing this letter to express my gratitude for being interviewed by your company’s recruitment team. I am excited to have been given this opportunity and will do my best to answer all questions posed to me during the interview. Thank you again for giving me this chance, and I look forward to meeting with you soon.
Interview Call Letter Format: A Comprehensive Guide for Job Seekers
If you’ve just received an interview call letter, congratulations! It means you’ve successfully made it through the initial stages of the job application process. However, the excitement of being selected for an interview can quickly be overshadowed by the stress of preparing for it. One aspect that many job seekers need help with is understanding the interview call letter format. In this article, we’ll provide a comprehensive guide to help you understand what a typical interview call letter should look like and what information it should contain.
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1. Introduction
The introduction of an interview call letter should be concise and straightforward. It should include the organisation’s name, the position you’ve applied for, and the interview’s date, time, and location. The introduction should also express the organization’s appreciation for your interest in the position and the opportunity to interview you.
2. Confirmation of Details
The body of the interview call letter should confirm the interview details, including the date, time, and location. It should also provide Information on how to confirm your attendance, whether by email, phone, or other means. In addition, the letter should include any special instructions, such as what to bring to the interview or if there will be a test or assessment.
3. Additional Information
The interview call letter should provide additional information to help you prepare for the interview. This may include a brief overview of the interview process, such as who you’ll be meeting with and how long the interview will last. The letter may also provide Information on the dress code, parking facilities, or any other relevant details.
TEMPLATE #1
(Letter – Candidate confirms he will attend the interview on the scheduled day.)
Date: _________
To
(Name of the HR Officer)
HR Department
(Name of the Company)
(Address)
Subj.: Confirmation of attending the interview
Dear Sir/Madam,
Thank you for inviting me to interview for the {position} position at {company}. I am pleased to confirm that I will be able to attend the interview on the scheduled day and time.
I look forward to meeting with you and discussing how my skills and experience can contribute to the success of {the company}.
I look forward to the meeting.
Thanking you,
Yours sincerely,
(Signature)
(Name of the Candidate)
Mob. __________
TEMPLATE #2
(Email – Candidate requests for rescheduling of the interview date.)
Dear Sir/Madam,
I hope this email finds you well. I am writing to request a reschedule of my interview date. Unfortunately, something came up, and I cannot make the original interview date. I apologize for any inconvenience this may have caused. I will be available on the following dates/times.
Thank you for your time and consideration. I look forward to speaking with you soon.
I look forward to meeting you.
Thanks & Regards,
(Name of the Candidate)
TEMPLATE #3
(Email – Candidate conveys that he will not be able to attend the interview.)
Dear Sir/Madam,
Thank you for inviting me to interview for the open position. I appreciate your time and opportunity. Unfortunately, I will not be able to attend the interview as scheduled.
Again, thank you for considering me, and I hope you will keep me in mind for future opportunities.
Have a lovely day/evening!
Kind Regards,
(Name of the Candidate)
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Conclusion
In conclusion, understanding the format of an interview call letter is crucial for job seekers to prepare for their upcoming interviews. The interview call letter should include the following:
- A concise introduction.
- Confirmation of the details.
- Any additional information to prepare for the interview?
- Clear instructions for confirming attendance.
By following the sample interview call letter format and the guidelines outlined in this article, job seekers can ensure that they are fully prepared for their interview and can make a positive impression on the potential employer.
