When moving out of a hostel, you need to inform the principal or warden in advance. This is necessary so that they can make the necessary arrangements and also update the hostel records. You need to write a formal letter to the principal or warden informing them about your decision to vacate the hostel. The letter should be courteous and concise. Here is a sample letter that you can use as a guide.
The Warden / Principal
(Hostel / Institution Name)
Subj. Permission for Vacating Hostel
As per the hostel rules and regulations, I am writing this letter to request you permit me to vacate the hostel.
I have been staying in this hostel for the past two years, and I am now facing specific difficulties which have made it difficult for me to continue my stay here.
The main reason for my vacating the hostel is ____________________________
I would be very grateful if you could provide me with the necessary permissions and documentation required for vacating the hostel. I will follow all the required procedures and will not cause any inconvenience.
(Name of the Student)
Class: ___. Roll No. ______.