Sample Letter To Housing Society Secretary
To write a letter to the housing society secretary, follow these steps:
- Start with the salutation: Begin your letter with a formal greeting, such as “Dear [Secretary’s Name],”
- Introduce yourself: In the first paragraph, briefly introduce yourself and state your purpose for writing. For example, “My name is [Your Name], and I am a resident of [Building Name]. I am writing to bring to your attention an issue that has been affecting the residents of our society.”
- Explain the issue: In the body of your letter, explain your issue or concern. Be specific and provide as much detail as possible, including the Date and time of any incidents, the people involved, and any relevant background information.
- Suggest a solution: In the next paragraph, suggest a solution to the problem. Be clear and concise, and provide any relevant information or resources that may help resolve the issue.
- Thank the Secretary: In the final paragraph, thank the secretary for their time and attention. Offer to provide any additional information or assistance if needed.
- Close the letter: End the letter with a formal closing, such as “Sincerely,” followed by your name and signature.
Here is an example letter
TEMPLATE#1
(Request for Maintenance and Repair Work)
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Secretary’s Name]
[Housing Society Name]
[Address]
[City, State ZIP Code]
Subject: Request for Maintenance and Repair Work
Dear [Secretary’s Name],
I am writing to inform you of our society’s deteriorating condition of [specific area, facility, or service]. The [site, facility or service] has needed maintenance and repair work for some time now, and it has become unsafe and inconvenient for the residents.
I understand that society is responsible for ensuring the maintenance and repair of shared facilities and services, and I request that this issue be addressed as soon as possible. Please arrange for an inspection of the [area, facility, or service] to identify the repairs needed and provide a timeline for completion.
I am willing to cooperate with society in any way possible to help resolve this issue. If there is anything I can do to assist in the process, please do not hesitate to let me know.
Thank you for your attention to this matter.
Sincerely,
[Your Name]
TEMPLATE#2
(Lifts frequently experiencing malfunctions)
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Secretary’s Name]
[Housing Society Name]
[Address]
[City, State ZIP Code]
Subject: Lifts Showing Problems Often
Dear [Secretary’s Name],
I am writing to bring to your attention the frequent breakdowns of the lifts in our society. As a community resident, I have noticed that the charges are often showing problems and need to be fixed. This is causing inconvenience to the residents, especially the elderly and disabled individuals.
I understand that society is responsible for ensuring the maintenance and repair of shared facilities and services, and I kindly request that this issue be addressed as soon as possible. The frequent breakdowns of the lifts are not only inconvenient, but they are also a safety hazard.
I urge you to take immediate action to resolve this issue by thoroughly inspecting the lifts and identifying the necessary repairs needed to ensure their smooth functioning. Additionally, please keep the residents informed of the progress of the repairs and provide a timeline for completion.
I am willing to cooperate with society in any way possible to help resolve this issue. If there is anything I can do to assist in the process, please do not hesitate to let me know.
Thank you for your attention to this matter.
Sincerely,
[Your Name]