Request / Application Letter Sample for Issue of Gate Entry Pass
It has come to our attention that many staff is unaware of the process for obtaining a gate entry pass. To streamline the process and ensure that all staff is aware of the procedure, we have outlined the steps below:
- Staff member submits a request for a gate entry pass to their immediate supervisor.
- The supervisor reviews the request and, if approved, forwards it to the Security Department.
- The Security Department reviews the request and, if approved, issues a gate entry pass to the staff member.
- The staff member uses the gate entry pass to enter the premises.
We hope this information is helpful and will clarify the process for obtaining a gate entry pass. If you have any further questions, please do not hesitate to contact the Security Department. I appreciate your cooperation.
TEMPLATE #1
Date: ……………….
From
(Name of the Employee)
(Designation)
(Employee Code)
(Address)
(Contact No.)
To
(Name of the Officer)
(Designation)
(Name of the Organization)
(Contact No.)
Subj.: Application for issue of Gate pass for Gate # …
Dear Sir/Madam,
I am writing this letter to request a gate pass which will allow me to move in and out of the premises at my convenience. I am an employee of your organization and often have to work beyond office hours. In such cases, I can’t wait for the security personnel to open the gates every time. A gate pass will help me save time and be more efficient at work.
I hope you will consider my request and issue me a gate pass soon.
Thanking you,
Yours faithfully,
(Signature)
(Name of the Employee)
(Designation)
TEMPLATE #2
(Gate pass for outgoing material/goods/sample – Employee wants to take some goods from the warehouse of the Company to deliver to a client)
Date: ……………….
From
(Name of the Employee)
(Designation)
(Employee Code)
(Full Address)
(Contact No.)
To
(Name of the Officer)
(Designation)
(Name of the Department)
(Contact No.)
Subj.: Application for issue of Gate pass for collecting a sample of goods
Ref: (Details of a prospective business deal)
Dear Sir/Madam,
With due respect, it is to state that we have received your goods at our premises and we are grateful to you. However, we regret to inform you that the goods do not meet our quality standards. We request you to collect the sample of goods from our premises as soon as possible.
To facilitate the process, we are enclosing a gate pass for collecting the sample of goods. We hope that you will take immediate action in this regard.
Therefore, I kindly request you issue the gate pass soon.
Thanking you,
Yours faithfully,
(Signature)
(Name of the Employee)
(Designation)
TEMPLATE #3
(Gate pass for incoming material/goods/sample – One Company wants to deliver some goods to another company)
Date: …………..
From
(Name of the Officer)
(Designation)
(Name of the Company #1)
(Full Address)
(Contact No.)
To
(Name of the Officer)
(Designation)
(Name of the Company #2)
(Full Address)
(Contact No.)
Subj.: Application for issue of Gate pass for delivering a sample of goods
Ref: (Details of a prospective business deal)
Dear Mr./Ms. …………..,
We would like to request for a gate pass in order to deliver samples of our goods to our customers. Our company name is ___________ and we are located at ____________. We have been in business for _____ years and we specialize in ___________.
We understand that security is essential to your Company, and we assure you that all our employees are adequately trained and will follow all safety procedures while on your premises. We appreciate your time and look forward to doing business with you.
Trust the gate pass will be issued at the earliest.
Look forward to hearing from you soon.
Thanking you,
Yours faithfully,
(Signature)
(Name of the Officer)
(Designation)
(Name of the Company #1)
