Sample letter to Insubordination Memo

To write a letter of insubordination memo, follow these steps:

1. Start by addressing the memo to the employee in question. Use their name and title if possible.
2. Clearly state the purpose of the memo. Explain that the purpose of the message is to address incidents of insubordination.
3. Give specific examples of the employee’s behaviour that constitute insubordination. Provide dates, times, and descriptions of the incidents.
4. Please explain why the employee’s behaviour is unacceptable and how it violates company policy. Be clear about the consequences of continued insubordination.
5. Outline the steps that the employee must take to correct their behaviour. Be specific about what you expect from them and by when.
6. Close the memo by restating the importance of following company policies and the consequences of continued insubordination.
7. Sign and date the memo, and provide a copy to the employee for their records.

Here’s a sample format for a letter of insubordination memo:

TEMPLATE

[Your Company Letterhead]
[Date]
[Employee Name and Address]

Dear [Employee Name],

I am writing to address incidents of insubordination in the workplace. It has come to my attention that you have engaged in behaviour that violates company policy and is unacceptable.

On [Date], you [describe the incident]. This behaviour is a clear violation of our company’s policies and procedures, and it cannot be tolerated.

Insubordination is a serious matter that undermines the authority of management and disrupts the work environment. Continued insubordination can lead to disciplinary action, including termination of employment.

To correct this behaviour, I require that you [state the corrective action]. I expect you to comply with company policies and procedures at all times.

Please be aware that failure to correct your behaviour will result in further disciplinary action, including termination of employment.

If you have any questions or concerns, please do not hesitate to contact me directly.

Sincerely,

[Your Name]

[Your Title]