Sample Letter To Tenant Regarding Repairs

Before a tenant moves in, there is usually an understanding–either written in the lease agreement or through oral communication–about who will be responsible for cleaning, repairs, and property maintenance.

As agreed upon, the person responsible for paying (landlord or tenant) will have to cover the charges/expenses that come up from time to time. It is usually the Tenant’s responsibility, but the Landlord can check in on the situation periodically.

To make your life stress-free, here are some templates for landlords requesting repairs or maintenance

from their tenants.

TEMPLATE NO.1

Date: _________

To

(Name of the Tenant)

(Address)

Subj.: tenant regarding repairs.

Hello __________,

To Whom It May Concern,

This letter is to inform you that we have received notice of some necessary repairs that need to be made in your unit. We will schedule these repairs as soon as possible and will do our best to minimize any inconvenience to you. Please be advised that you may need to vacate your unit for a short period while the repairs are being made.

If you have any questions or concerns, please do not hesitate to contact us. I appreciate your cooperation.

Thank you,

Yours truly,

  (Signature)

(Name of the Landlord)

TEMPLATE NO.2

Date: ________

To

(Tenant Name)

(Full Address)

Sub.: Repairs and cleanliness of the tenant.

Hello ________,

Dear Tenant,

We regret to inform you that we will not be able to repair the damages in your unit until further notice. We understand how this may be an inconvenience to you, and we apologize for any discomfort this may cause.

If you have any questions or concerns, please do not hesitate to contact us.

Sincerely,

Landlord/Property Management