Sample Request Letter For Change Of Shift Schedule
To write a short request letter for a change in shift schedule, follow these steps:
- State your request clearly in the first sentence.
- Explain briefly why you request the change, such as health issues, childcare responsibilities, or other personal reasons.
- Offer to work with your employer to ensure a smooth transition and be flexible during the transition period.
- Thank your employer for considering your request and expressing willingness to provide additional information or documentation if required.
- End the letter with a polite closing and your name.
Remember to keep your letter concise and to the point without including unnecessary details. To maintain a positive relationship with your employer, it is essential to be professional and polite throughout the letter.
TEMPLATE #1 (LETTER)
[Your Name]
[Your Address]
[City, State ZIP Code]
[Date]
[Manager’s Name]
[Department]
[Company Name]
[Address]
[City, State ZIP Code]
Dear [Manager’s Name],
I am writing to request a change in my shift schedule. I am working the [current shift schedule] and would like to request a change to [desired shift schedule]. This change would allow me to balance my personal and professional obligations better and perform at my best at work.
[Explain why you need the change in shift schedule. For instance, you may need to take care of a family member, attend a school or have other obligations that conflict with your current plan.]
This change may require adjustments in the work schedule and possibly changes in workload. I am willing to work with you and my colleagues to ensure the transition is as smooth as possible. Additionally, I am open to working flexible hours during the transition period if necessary.
I appreciate your consideration of this request. I look forward to discussing this matter further and finding a mutually beneficial solution.
Sincerely,
[Your Name]
TEMPLATE #2 (EMAIL)
“From day shift to night shift – due to sleeping issues.”
Dear [Manager’s Name],
I am requesting a change in my current shift schedule due to sleeping issues. I am working the day shift but would like to request a change to the night shift.
[Explain how the current shift schedule affects your sleep and overall well-being and why the change is necessary.]
I will work with you and my colleagues to ensure a smooth transition. Additionally, I am open to working flexible hours during the transition period if necessary.
Thank you for your time and consideration of this request. Please let me know if this request is possible and if any additional information or documentation is required from my end.
Sincerely,
[Your Name]
TEMPLATE #3 (EMAIL)
“From night shift to day shift – due to health issues.”
Dear [Manager’s Name],
Due to health issues, I am requesting a change in my current shift schedule. I am working the night shift but would like to request a change to the day shift.
[Explain how the current night shift schedule affects your health and well-being and why the change is necessary.]
I will work with you and my colleagues to ensure a smooth transition. Additionally, I am open to working flexible hours during the transition period if necessary.
Thank you for your time and consideration of this request. Please let me know if this request is possible and if any additional information or documentation is required from my end.
Sincerely,
[Your Name]
TEMPLATE #4 (EMAIL)
“From day to night shift – to care for a father/mother.”
Dear [Manager’s Name],
I am writing to request a change in my current shift schedule. I am working the day shift but would like to request a change to the night shift.
This request is because I need to take care of my [father/mother] during the day. Working the night shift allows me to care for my [father/mother] during the day and fulfil my work responsibilities.
I will work with you and my colleagues to ensure a smooth transition. Additionally, I am open to working flexible hours during the transition period if necessary.
Thank you for your time and consideration of this request. Please let me know if this request is possible and if any additional information or documentation is required from my end.
Sincerely,
[Your Name]
