Sample Letter To Tenant To Renew Lease Or Vacate

A Letter to Tenant to Renew Lease or Vacate is like a friendly reminder to your tenant about what comes next in your renting journey. It’s a polite note that says, “Hey, our rental agreement is ending, and we have a couple of options on the table.” Landlords use this letter to give their tenants a heads-up when their lease is about to expire. It usually presents two choices: renewing the lease for another term or politely asking the tenant to move out.

The landlord can discuss the new lease terms if the tenant decides to stay or outline the timeline for them to vacate if they choose not to renew. It’s a crucial communication way that helps both parties plan for the future of the rental arrangement. Let’s explore how to compose such a letter in a friendly and transparent manner. Here is a sample letter to tenant to renew lease or vacate.

Also See: Landlord Letter to Tenant on Cleaning, Repairs & Maintenance

Sample Format of Letter To Tenant To Renew Lease Or Vacate

TEMPLATE 1 (Tenant is an individual.)

Date: ________

To,

(Name of the Tenant)
(Address)
(Phone No.)

Sub: Letter to Tenant to Renew the Lease or Vacate

Dear Tenant,

We hope you have been happy with your tenancy at our property. As your lease is ending, we wanted to reach out and see if you are interested in renewing it for another term. If you are not interested in renewing, we would appreciate it if you could let us know as soon as possible so we can start marketing the property to new tenants.

Thank you for your time, and we look forward to hearing from you soon.

Sincerely,

(Signature) Landlord/Property Manager

Mob. ____________

TEMPLATE 2

Ref: ________
Date: _______

To,

(Name of the Officer)
(Designation)
(Name of the Tenant Organization)
(Address)
(Phone Number)

Subj: Renewal of Lease Agreement

Dear ________,

We refer to the Leave and License Agreement between (Name of the Landlord Organization) and (Name of the Tenant Organization), which was signed on (date).________ for some time___ months.

(A) Advance payment for goods and services to be furnished in the future;
(B) We, for the record, declare our intention to extend the contract for a further ____ months after its expiration.
(C) We will renew your subscription after the expiration date.
(D) We look forward to a long-term business relationship.

For (Name of the Landlord Organization),

(Signature)

(Name of the Person)

(Designation)